HALIFAX HURRICANES LACROSSE ASSOCIATION
CONSTITUTION & BY-LAWS
(Board Review)
CONSTITUTION
The name of the organization shall be the Halifax Hurricanes Lacrosse Association, hereafter referred to as the “Association” or “Hurricanes Lacrosse.”
The Association is a non-profit organization established to:
The Association shall operate on a non-profit basis. No part of its income shall benefit any member except as reasonable reimbursement for authorized expenses or services rendered to the Association.
Upon dissolution of the Association, and after payment of all liabilities, all remaining assets shall be distributed to Lacrosse Nova Scotia, or to another Nova Scotia-based registered non-profit or community sport organization with similar objectives, as determined by the Executive.
BY-LAWS
By-Law 1 - Interpretation
1.1 “Association” means the Halifax Hurricanes Lacrosse Association.
1.2 “Board” or “Executive” means the elected Directors of the Association.
1.3 “Member” means any individual defined under By-Law 2.
1.4 “Immediate Family” refers to individuals related by blood, marriage, or legal guardianship, regardless of whether they reside at the same primary residence.
1.5 Where these by-laws are silent, the Nova Scotia Societies Act shall apply.
By-Law 2 - Membership
2.1 Membership Categories
Members of the Association include:
Only players are required to pay a seasonal registration fee. No separate membership fee is required.
2.2 Membership Term
Membership is valid for the duration of the season or program period for which an individual is registered or appointed.
2.3 Good Standing
A Member is in good standing if they:
2.4 Non-Transferability
Membership is not transferable and ceases if an individual no longer meets the membership criteria.
2.5 Suspension or Removal of Members
The Executive may suspend or remove a Member for:
Procedure:
By-Law 3 - Governance Structure
3.1 Executive Composition
The Executive shall consist of the following voting Directors:
Additional non-voting coordinators may be appointed as required.
3.2 Authority of the Executive
The Executive shall manage and supervise the affairs of the Association, including:
3.3 Removal of Executive Directors
Removal of an Executive Director shall require a two-thirds (2/3) majority vote of the Executive.
Failure of an Executive Director to attend three (3) consecutive Executive meetings shall require a vote to remove the Executive Director at the next Executive meeting. Written notice shall be provided to the Executive Director prior to the vote.
Failure of an Executive Director to attend four (4) consecutive Executive meetings or two-thirds (2/3) of Executive meetings annually shall result in removal of the Executive Director without a vote, subject to ratification by the Executive at the next meeting.
By-Law 4 - Duties of Directors
4.1 President
4.2 Vice President
4.3 Treasurer
4.4 Secretary
4.5 Registrar
4.6 Scheduler
4.7 Communications Director
4.8 Equipment Manager
By-Law 5 - Appointment and Terms of Directors
5.1 Appointment
Directors of the Association shall be appointed by the Executive from among Members in good standing who are at least 18 years of age.
5.2 Confirmation at AGM
All appointed Directors shall be presented for confirmation annually at the Annual General Meeting (AGM). Confirmation shall be by simple majority of the Executive.
5.3 Term of Office
Directors shall serve indefinite terms, continuing in office until they resign, are removed, or are replaced by the Executive.
5.4 Vacancies
The Executive may appoint a qualified Member to fill a vacant position at any time.
By-Law 6 - Voting
6.1 Voting Authority
Only members of the Executive have voting authority in matters of the Association. All decisions shall be made by a majority vote of eligible voting Executive members present.
Each Executive member is entitled to one (1) vote only, regardless of the number of Executive positions held. Proxy voting is not permitted.
The President shall not vote except in the event of a tie, in which case the President shall have a casting vote.
6.2 Voting Method
Voting at Executive, general, and special meetings shall be by show of hands, unless the meeting agrees to conduct a secret ballot.
Where a secret ballot is used, ballots shall be collected and counted by the President or the Secretary. An Executive member shall not collect or count ballots relating to their own position.
6.3 Household and Immediate Family Voting Restriction
Where two or more Executive members reside in the same household, that household shall be entitled to one (1) vote. The household shall designate which Director will cast the vote. Other Directors from the same household may participate in discussion but shall not vote.
Where two or more Executive members are Immediate Family members:
Other Executive members from the same household or Immediate Family unit may participate in discussion but shall not vote.
By-Law 7 - Meetings
7.1 Executive Meetings
Executive meetings shall be held a minimum of six (6) times annually, with additional meetings held as required.
7.2 Quorum
Quorum for Executive meetings shall be fifty percent (50%) plus one (1) of eligible voting Executive members, in accordance with By-Law 3.1 and By-Law 6.3.
The President may, in exceptional circumstances, declare a quorum when these ratios are not achieved, provided this fact and the percentage of Executive members attending are recorded in the minutes.
Quorum for the Annual General Meeting shall be a majority of the Executive.
Members in good standing who are not members of the Executive are entitled and encouraged to attend and participate in the Annual General Meeting. Reasonable notice of the meeting shall be provided to the membership. The absence of such members shall not prevent the meeting from proceeding, provided quorum of the Executive is achieved.
The absence of members outside of the Executive shall be noted in the minutes of the meeting. 7.3 Decision Making
Decisions shall be made by simple majority vote of eligible voting Executive members.
7.4 Annual General Meeting (AGM)
By-Law 8 - Committees
The Executive may establish committees as required. Committees:
By-Law 9 - Financial Management
9.1 Fiscal Year
The fiscal year of the Association shall end on the calendar year.
9.2 Signing Authority
Two (2) signatures are required on all financial transactions:
9.3 Financial Oversight
Financial statements shall be presented at the AGM and made available to the Executive upon request.
By-Law 10 - Conduct, Discipline, and Appeals
The Association shall follow the codes of conduct and discipline policies of Lacrosse Nova Scotia. The Executive may issue warnings, suspensions, or removals by majority vote.
By-Law 11 - Conflict of Interest
Executive members must declare any conflict of interest and shall abstain from discussion and voting where a conflict exists.
By-Law 12 - Indemnification and Insurance
12.1 Indemnification
The Association shall indemnify and hold harmless, out of the funds of the Association, each Director and Officer, and their respective heirs, executors, and administrators, from and against any and all claims, demands, actions, losses, damages, or costs that may arise or be incurred as a result of occupying the position or performing the duties of a Director or Officer, provided such individual acted honestly, in good faith, and in the best interests of the Association.
12.2 Limitation of Indemnification
The Association shall not indemnify any Director, Officer, or other person in respect of acts of fraud, dishonesty, willful misconduct, or bad faith.
12.3 Insurance
The Association shall, at all times, maintain such Directors’ and Officers’ liability insurance as may be approved by the Executive.
By-Law 13 - Amendments
13.1
These by-laws may be amended by a majority vote of the Executive.
13.2
Any amendments made by the Executive between the adoption date of these by-laws and the next Annual General Meeting shall be presented to the membership for review and ratification at that Annual General Meeting.
13.3
Following the conclusion of the next Annual General Meeting, amendments to these by-laws shall require a two-thirds (2/3) majority vote of the Executive and ratification by the members present at an Annual General Meeting or a special meeting called for that purpose.
By-Law 14 - Interpretation
The Executive has authority to interpret these by-laws. In the event of conflict, the Nova Scotia Societies Act shall prevail.
Adoption and Effective Date
These Constitution and By-Laws were adopted by the Executive of the Halifax Hurricanes Lacrosse Association on March 31, 2026 and shall take effect immediately.